Register for Events (TPHA and Co-Sponsored)

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Upcoming events

    • 13 Jun 2016
    • 8:00 AM (CDT)
    • 17 Jun 2016
    • 4:45 PM (CDT)
    • Depending on which location you registered for: Galveston-June 13; Arlington-June 15; San Angelo-June 17

    2016 Vital Statistics Summer Conferences

    June 13-Galveston
    June 15-Arlington
    June 17-San Angelo


    The Vital Statistics Unit/Department of State Health Services is conducting three Vital Statistics Regional Conferences this summer

    The conference is co-sponsored by the Texas Public Health Association.

    Register AND PAY by May 15 for your chance to win a KINDLE FIRE HD (one will be given away at each Regional)

    Registration fees:

    $125 for attendees (if paid at time of registration)

    $145 for attendees (if paid after after May 15)

    $250 per location for Exhibitors (includes registration for one representative.)  Additional exhibitor staff register at a reduced rate.

    Registration includes light breakfast, lunch and breaks

    All payments MUST be made prior to event.

    All sessions begin at 8:30 a.m. and end by 5:00 p.m. 

    All persons involved in the completion and registration of births, deaths, marriages, and acknowledgments of paternity in Texas are recommended to attend. Topics include issues impacting these individuals as well as new legislation affecting vital registration in Texas and how they will affect county and district clerks, city health department staff, physicians, funeral directors, hospice facilities, hospitals, and birthing centers.

    To register as an attendee, exhibitor, or sponsor, please follow the links here under details.  For information regarding registration contact Terri Pali at (512)336-2520 or txpha@aol.com.

    Please note:  Conferences are being held in Galveston, Arlington and San Angelo.

    Information about each conference is as follows:


    June 13, 2016
    Galveston, Texas
    The San Luis Resort Spa and Conference Center
    5222 Seawall Blvd, Galveston, Texas 77551

    Room rate:  $129 single $161 double (plus occupancy tax)

    Resort Fee:  $5.00 per room per day (includes use of exercise facility, wireless internet in guestroom and complimentary bottled water upon arrival, complimentary newspaper and complimentary self-parking)

    Reservation Cut-Off:  May 23, 2016 5:00 p.m.
    Call 1-800-392-5937 Mention DSHS Vital Statistics

    June 15, 2016
    Arlington, Texas

    The Sheraton Arlington Hotel
    1500 Convention Center Drive, Arlington, Texas 76011

    Room Rate:  $149 single $149 double (plus occupancy tax and $1.90 assessment fee throught the Arlington Entertainment District per room per night)
    Complimentary self-parking, complimentary DFW International Airport Shuttle

    Reservation Cut-Off:  May 20, 2016
    Call 1-800-442-7275 Mention Vital Statistics Summer Conference

    June 17, 2016
    San Angelo, Texas

    Courtyard by Marriott San Angelo
    2572 Southwest Blvd., San Angelo, TX 76901

    Room Rate:  $94 Standard King (plus occupancy tax)
    Complimentary self-parking

    Reservation Cut-Off:  June 2, 2016
    Call  (325)703-6400 Mention Vital Statistics Conference

    Continuing Education Credits:

    Continuing education accreditation is being submitted to the Texas Department of State Health Services Midwifery Program, American Health Information Management Association, Texas Funeral Service Commission, Texas Justice Court Training Center and the County & District Clerk’s Association of Texas.

    • 04 Oct 2016
    • 06 Oct 2016
    • Renaissance Austin Hotel 9721 Arboretum Blvd Austin, Texas 78759

    2016 Texas HIV/STD Conference


    The Texas Department of State Health Services (DSHS) will host the 2016 Texas HIV/STD Conference on October 4-6, 2016 at the Renaissance Hotel in Austin, Texas.

    Attendee registration is here.

    Exhibitor registration is here.

    Hotel reservations are here.

    The following deadlines are extended to May 13, 2016:

    For more information, please contact hivstd@dshs.state.tx.us.

    • 04 Oct 2016
    • 9:00 AM (CDT)
    • 06 Oct 2016
    • 1:30 PM (CDT)
    • Renaissance Austin Hotel, 9721 Arboretum Boulevard, Austin, Texas 78759





    Exhibits are open to federal and state agencies, public and private corporations and foundations, national HIV and STD organizations, HIV and STD service organizations and community based organizations. Exhibitors should be interested and engaged in the spectrum of HIV/STD prevention and treatment services in Texas.


    Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    Tel: (512) 343-2626

    Web: http://www.marriott.com/hotels/travel/aussh-renaissance-austin-hotel/

    Exhibits will be in the Arbor area of the hotel’s atrium.


    Tuesday, October 4, 2016, 6:00 a.m. to 8:00 a.m.

    Exhibits must be installed and ready to receive attendees by 8:00 a.m.


    Tuesday and Wednesday, October 4-5, 2016

    8:00 a.m. to 5:30 p.m. daily


    Wednesday, October 5, 2016

    5:30 p.m. to 6:30 p.m.

    Exhibits must be dismantled and all exhibit materials removed no later than 6:30 p.m. on Wednesday.


    Exhibit space is first-come, first-served. Please arrive no earlier than 6:00 a.m. on Tuesday, October 4 to set up. The conference does not have the space on hold prior to that time, including the night prior (Monday).


    For-profit organizations: $2,500 per exhibit

    Non-profit organizations: $250 per exhibit

    Government Agency: Free

    Each paid exhibitor will receive the following:

    • One, 30” x 6’ draped table and two chairs during scheduled exhibit times;
    • Up to four paid attendee registration badges (includes badge plus materials); and
    • Organization listing in the conference mobile app, including a brief description. Exhibitor must provide description. If no description is submitted, only the company name will be included.

    The following exhibitor opportunities are available for an additional charge:

    • Company logo included in the conference mobile app ($50.00)
    • Advertisement/PowerPoint slide for the plenary slideshow ($250.00)

    Please submit description, logo, advertisement/PowerPoint slides, and/or questions to txpha@aol.com.


    Submit refund requests to the Texas Public Health Association by September 6, 2016. Refund requests received prior to this date will be returned less a $100 processing fee. The Texas Public Health Association will not refund exhibit registration fees for any reason after September 6, 2016.


    Exhibits and all associated displays, demonstrations and promotional activities must be suitable and support the overall conference goal. All exhibit activities, displays, demonstrations and promotional activities must be confined to the limits of the assigned area.

    Conference staff reserves the right to restrict exhibits which, because of noise, methods of operations, materials, or for any reason, become objectionable, and also to prohibit or to evict any exhibit, which in the opinion of conference staff may distract from the general character of the conference as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character, which conference staff determines is objectionable to the conference.


    Additional services or equipment (electricity, telephone service, lighting, Internet access, etc.) are not covered by the exhibit registration fee and must be purchased directly from the Renaissance Austin Hotel. If your exhibit requires services or equipment other than what already exists, please complete and submit a 2016 RAH Exhibitor Request Form. All charges for these services are the responsibility of the exhibitor. No "live" microphones or loudspeaker equipment are permitted.


    Packages may be delivered directly to the hotel no earlier than Friday, September 30, 2016.  Deliveries that arrive prior to this date may be subject to a storage fee. To ensure that materials are sorted and delivered properly, please address each package as follows:

    Name of person picking up the packages

    Name of exhibiting organization

    2016 Texas HIV/STD Conference

    C/O Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    October 4-6, 2016

    (Box ___ of ___)

    Please contact the Renaissance Austin Hotel at (512) 343-2626 to request assistance with return shipment of packages. Shipping and handling of exhibit materials is the sole responsibility of the exhibitor.


    Sale of products or services at the Texas HIV/STD Conference exhibits is prohibited.


    Security of exhibits and/or exhibit materials is the sole responsibility of the exhibitor. No uniformed or non-uniformed security will be provided.


    The subletting, assignment, or apportionment of the whole or any part of the exhibitor's space, by an exhibitor, is prohibited.


    • Texas Public Health Association
    • Texas Department of State Health Services
    • Innovation Event Management


    It shall be the responsibility of each exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement, in such amounts as the exhibitor shall deem adequate. Insurance will not be provided by the Texas HIV/STD Conference, its sponsors, co-sponsors, or partners.


    Exhibitors will be held responsible for any damage done to the building, equipment, or decorations by them or their employees. Nothing shall be posted, nailed or screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be at the expense of the exhibitor.


    The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor's activities on the hotel premises and will indemnify, defend, and hold harmless the Texas HIV/STD Conference partners and the Hotel, its owner, its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

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