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Upcoming events

    • 04 Oct 2016
    • 06 Oct 2016
    • Renaissance Austin Hotel 9721 Arboretum Blvd Austin, Texas 78759

    2016 Texas HIV/STD Conference

     

    The Texas Department of State Health Services (DSHS) will host the 2016 Texas HIV/STD Conference on October 4-6, 2016 at the Renaissance Hotel in Austin, Texas.

    Attendee registration is here.

    Exhibitor registration is here.

    Hotel reservations are here.

    The following deadlines are extended to May 13, 2016:

    For more information, please contact hivstd@dshs.state.tx.us.

    • 04 Oct 2016
    • 9:00 AM (CDT)
    • 06 Oct 2016
    • 1:30 PM (CDT)
    • Renaissance Austin Hotel, 9721 Arboretum Boulevard, Austin, Texas 78759

    2016 TEXAS HIV/STD CONFERENCE

    EXHIBITOR TERMS AND CONDITIONS

     

    WHO CAN EXHIBIT

    Exhibits are open to federal and state agencies, public and private corporations and foundations, national HIV and STD organizations, HIV and STD service organizations and community based organizations. Exhibitors should be interested and engaged in the spectrum of HIV/STD prevention and treatment services in Texas.

    EXHIBIT LOCATION

    Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    Tel: (512) 343-2626

    Web: http://www.marriott.com/hotels/travel/aussh-renaissance-austin-hotel/

    Exhibits will be in the Arbor area of the hotel’s atrium.

    EXHIBIT SET-UP

    Tuesday, October 4, 2016, 6:00 a.m. to 8:00 a.m.

    Exhibits must be installed and ready to receive attendees by 8:00 a.m.

    EXHIBIT HOURS

    Tuesday and Wednesday, October 4-5, 2016

    8:00 a.m. to 5:30 p.m. daily

    EXHIBIT SHUT-DOWN

    Wednesday, October 5, 2016

    5:30 p.m. to 6:30 p.m.

    Exhibits must be dismantled and all exhibit materials removed no later than 6:30 p.m. on Wednesday.

    EXHIBIT SPACE

    Exhibit space is first-come, first-served. Please arrive no earlier than 6:00 a.m. on Tuesday, October 4 to set up. The conference does not have the space on hold prior to that time, including the night prior (Monday).

    EXHIBIT FEES AND BENEFITS

    For-profit organizations: $2,500 per exhibit

    Non-profit organizations: $250 per exhibit

    Government Agency: Free

    Each paid exhibitor will receive the following:

    • One, 30” x 6’ draped table and two chairs during scheduled exhibit times;
    • Up to four paid attendee registration badges (includes badge plus materials); and
    • Organization listing in the conference mobile app, including a brief description. Exhibitor must provide description. If no description is submitted, only the company name will be included.

    The following exhibitor opportunities are available for an additional charge:

    • Company logo included in the conference mobile app ($50.00)
    • Advertisement/PowerPoint slide for the plenary slideshow ($250.00)

    Please submit description, logo, advertisement/PowerPoint slides, and/or questions to txpha@aol.com.

    REFUND POLICY

    Submit refund requests to the Texas Public Health Association by September 6, 2016. Refund requests received prior to this date will be returned less a $100 processing fee. The Texas Public Health Association will not refund exhibit registration fees for any reason after September 6, 2016.

    EXHIBIT CONTENT

    Exhibits and all associated displays, demonstrations and promotional activities must be suitable and support the overall conference goal. All exhibit activities, displays, demonstrations and promotional activities must be confined to the limits of the assigned area.

    Conference staff reserves the right to restrict exhibits which, because of noise, methods of operations, materials, or for any reason, become objectionable, and also to prohibit or to evict any exhibit, which in the opinion of conference staff may distract from the general character of the conference as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character, which conference staff determines is objectionable to the conference.

    ADDITIONAL SERVICES OR EQUIPMENT

    Additional services or equipment (electricity, telephone service, lighting, Internet access, etc.) are not covered by the exhibit registration fee and must be purchased directly from the Renaissance Austin Hotel. If your exhibit requires services or equipment other than what already exists, please complete and submit a 2016 RAH Exhibitor Request Form. All charges for these services are the responsibility of the exhibitor. No "live" microphones or loudspeaker equipment are permitted.

    SHIPPING AND RECEIVING

    Packages may be delivered directly to the hotel no earlier than Friday, September 30, 2016.  Deliveries that arrive prior to this date may be subject to a storage fee. To ensure that materials are sorted and delivered properly, please address each package as follows:

    Name of person picking up the packages

    Name of exhibiting organization

    2016 Texas HIV/STD Conference

    C/O Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    October 4-6, 2016

    (Box ___ of ___)

    Please contact the Renaissance Austin Hotel at (512) 343-2626 to request assistance with return shipment of packages. Shipping and handling of exhibit materials is the sole responsibility of the exhibitor.

    SALE OF EXHIBIT ITEMS

    Sale of products or services at the Texas HIV/STD Conference exhibits is prohibited.

    SECURITY

    Security of exhibits and/or exhibit materials is the sole responsibility of the exhibitor. No uniformed or non-uniformed security will be provided.

    SUBLETTING

    The subletting, assignment, or apportionment of the whole or any part of the exhibitor's space, by an exhibitor, is prohibited.

    CONFERENCE PARTNERS

    • Texas Public Health Association
    • Texas Department of State Health Services
    • Innovation Event Management

    INSURANCE

    It shall be the responsibility of each exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement, in such amounts as the exhibitor shall deem adequate. Insurance will not be provided by the Texas HIV/STD Conference, its sponsors, co-sponsors, or partners.

    CARE OF BUILDING

    Exhibitors will be held responsible for any damage done to the building, equipment, or decorations by them or their employees. Nothing shall be posted, nailed or screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be at the expense of the exhibitor.

    INDEMNIFICATION

    The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor's activities on the hotel premises and will indemnify, defend, and hold harmless the Texas HIV/STD Conference partners and the Hotel, its owner, its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

    • 07 Dec 2016
    • 12:00 PM (CST)
    • 09 Dec 2016
    • 12:00 PM (CST)
    • The Renaissance Austin Hotel, 9721 Arboretum Blvd, Austin, Texas (512)343-2626


    Join us for the 62nd Annual Texas Vital Statistics Annual Conference at the Renaissance Hotel in Austin, Texas.  This three-day conference takes place on December 7-9, 2016, and is co-sponsored by the Texas Public Health Association.

    This year’s annual conference theme, “Be Ready for the TxEver Journey,” broadens the scope of how Texas’s vital registration system affects the citizens of the Lone Star State.  Legislative and procedural changes continue to transform the landscape of birth, death, and marriage records. This requires explorers willing to guide travelers through this ever-shifting terrain, from a history of vital registration in Texas and the emerging and evolving practices of funeral services to updated registration statutes and modern-day document security information.  The amazing event features dynamic sessions by experts in the field of vital records. 

    Purpose: To provide a collaborative learning opportunity between members of the vital statistics registration system to improve communication, create awareness about the new registration system, and strengthen partnerships.

    Hotel reservations:

    For hotel reservations call (512)343-2626 or (800)468-3571 and reference the 62nd Annual Texas Vital Statistics Conference to receive the group rate (while rooms last).

    OR Click on the link below to reserve your room

    Booking Website: 

    https://aws.passkey.com/event/15536802/owner/13526/landing


    Rates are: Single $141, Double $175  Hotel room rates are subject to applicable state and local taxes

    Cut off date for hotel reservations is Wednesday, November 15th (or until block is full whichever comes first).  It is recommended that you make your reservation as soon as possible.  Additional rooms at the host hotel may not be available after all blocked rooms are reserved.

    Failure to Show:

    Failure to show does not release you from the responsibility to pay the registration fee.  If you are unable to attend you are required to notify TPHA at txpha@aol.com prior to the first day of the conference.

    Substitutions:

    If you register but are unable to attend, another representative from your agency may attend in your place. Please email written notice of substitutions to to txpha@aol.com by December 1, 2016. Refunds will not be issued and agencies will be billed for all submitted registrations.

    Photography Disclosure:

    By submitting a registration form, you are consenting to your picture being taken during the Vital Statistics Conference and used for marketing or promotional purposes.


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