Affiliate of the American Public Health Association (APHA)
Texas Public Health Association

Register for Events (TPHA and Co-Sponsored)

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Upcoming events

    • 19 Aug 2014
    • 10:00 AM (CDT)
    • 20 Aug 2014
    • 6:30 PM (CDT)
    • Renaissance Austin Hotel, 9721 Arboretum Boulevard, Austin, Texas 78759





    For-profit organizations: $2,500 per exhibit

    Non-profit organizations: $300 per exhibit

    Government Agency: Free


    Submit refund requests to the Texas Public Health Association by July 25, 2014. Refund requests received prior to this date will be returned less a $100 processing fee. The Texas Public Health Association will not refund exhibit registration fees for any reason after July 25, 2014.


    Exhibits are open to federal and state agencies, public and private corporations and foundations, national HIV and STD organizations, HIV and STD service organizations and community based organizations. Exhibitors should be interested and engaged in the spectrum of HIV/STD prevention and treatment services in Texas, including:

    • Awareness
    • Targeted Prevention
    • Diagnosis
    • Linkage to Care
    • Maintenance in Care
    • Suppression of Disease


    Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    Tel: (512) 343-2626 


    Please confirm exhibit location upon your arrival at the hotel.


    Tuesday, August 19, 2014, 10:00 a.m. to 12:00 p.m.

    Exhibits must be installed and ready for display by 12 noon before the opening plenary session.


    Tuesday, August 19, 2014, 12:00 p.m. to 5:30 p.m.

    Wednesday, August 20, 2014, 7:30 a.m. to 5:30 p.m.


    Wednesday, August 20, 2014, 5:30 p.m. to 6:30 p.m.

    Exhibits must be dismantled no earlier than 5:30 p.m. on Wednesday. All exhibit materials must be removed by 6:30 p.m.


    Conference staff will assign exhibit space on a first-come, first-served basis, after registration and payment. Conference staff reserves the right to make final determination of space assignments in the best interest of the conference.


    Each paid exhibitor will receive:

    One, 30” x 6’ draped table during scheduled exhibit times

    One chair

    Four paid attendee registration badges (includes badge plus materials)

    Organization listing in the conference guidebook (includes brief description and company logo).

    PowerPoint slide in the plenary slideshow (exhibitor must provide slide)

    For inclusion in conference materials, please submit slide and logo to by July 31, 2014.


    Exhibits and all associated displays, demonstrations and promotional activities must be suitable and support the overall conference goal and priority focus areas. All exhibit activities, displays, demonstrations and promotional activities must be confined to the limits of the assigned area.

    Conference staff reserves the right to restrict exhibits which, because of noise, methods of operations, materials, or for any reason, become objectionable, and also to prohibit or to evict any exhibit, which in the opinion of conference staff may distract from the general character of the conference as a whole. This reservation includes persons, things, conduct, printed matter, or anything of a character, which conference staff determines, is objectionable to the conference.


    Additional services or equipment (electricity, telephone service, lighting, Internet access, etc.) are not covered by the exhibit registration fee and must be purchased directly from the Renaissance Austin Hotel. If your exhibit requires services or equipment other than what already exists, please complete and submit a 2014_RAH_Exhibitor_Request_Form.pdf.   All charges for these services are the responsibility of the exhibitor. No "live" microphones or loudspeaker equipment are permitted.


    Packages may be delivered directly to the hotel no earlier than Friday, August 15, 2014.  Deliveries that arrive prior to this date may be subject to a storage fee. To ensure that materials are sorted and delivered properly, please include the following information on all packages:

    Name of person picking up the packages

    Name of Exhibiting Organization

    2014 Texas HIV/STD Conference

    C/O Renaissance Austin Hotel

    9721 Arboretum Boulevard

    Austin, Texas 78759

    August 19-21, 2014

    (Box ___ of ___)

    Please contact the Renaissance Austin Hotel at (512) 343-2626 to request assistance with return shipment of packages. Shipping and handling of exhibit materials is the sole responsibility of the exhibitor.


    Sale of products or services at the Texas HIV/STD Conference exhibits is prohibited.


    Security of exhibits and/or exhibit materials is the sole responsibility of the exhibitor. No uniformed or non-uniformed security will be provided.


    The subletting, assignment, or apportionment of the whole or any part of the exhibitor's space, by an exhibitor, is prohibited.


    Texas Public Health Association

    Swift Solutions

    Department of State Health Services


    It shall be the responsibility of each exhibitor to maintain insurance coverage against injury to persons or damage to or loss of property or to meet its obligations under this agreement, in such amounts as the exhibitor shall deem adequate. Insurance will not be provided by the Texas HIV/STD Conference, its sponsors, co-sponsors, or partners.


    Exhibitors will be held responsible for any damage done to the building, equipment, or decorations by them or their employees. Nothing shall be posted, nailed or screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. Anything in connection therewith necessary or proper for the protection of the building, equipment or furniture will be at the expense of the exhibitor.


    The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor's activities on the hotel premises and will indemnify, defend, and hold harmless the Texas HIV/STD Conference partners and the Hotel, its owner, its management company, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.

    • 10 Dec 2014
    • 12:00 PM (CST)
    • 12 Dec 2014
    • 12:00 PM (CST)
    • The Renaissance Austin Hotel, 9721 Arboretum Blvd, Austin, Texas (512)343-2626
    60th Annual Vital Statistics Conference

    "Protect & Secure

    Defending Vital Records Through Innovative Methods"

    December 10-12, 2014

    Austin, Texas

    Renaissance Hotel

    Exhibitor/Sponsor Information

    Renaissance Austin Hotel Exhibitor Request Order Form

    Join us for the 60th Annual Texas Vital Statistics Annual Conference at the Renaissance Hotel in Austin, Texas.  This three-day conference takes place on December 10–12, 2014, and is co-sponsored by the Texas Public Health Association.

    This year’s annual conference theme, “Protect and Secure: Defending Vital Records Through Innovative Methods,” focuses on Texas’s commitment to ensure the protection and security of our vital records. With identity theft a growing concern throughout the nation and vital documents more valuable than ever in establishing identity, Texas strives to develop innovative methods that will ensure the protection and strengthen the security of birth and death records. Join us in our discussion of security and their relationship to vital records, Rider 72 initiatives, and the proposed TxEVER system.

    Purpose: To provide a collaborative learning opportunity between members of the vital statistics registration system to improve communication, increase connections, and strengthen partnerships.

    Registration fee for conference attendee:  $200 and must be paid in full before November 1, 2014.  If paying AFTER November 1st the fee is $225. 

    Luncheon tickets may be purchased for guest of registrants (must have at least one person registered for the conference) for $60. 

    Please note:  No refunds after November 1, 2014

    For hotel reservations call (512)343-2626 or (800)468-3571 and reference the 60th Annual Texas Vital Statistics Conference to receive the group rate (while rooms last).

    Rates are: Single $139, Double $170  

    Cut off date for hotel reservations is Wednesday, November 19th (or until block is full)

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